Visitor Management FAQ

Education

Can schools use Teamgo for student or visitor check-in?

Yes. Schools can manage parent sign-in, student attendance, contractor approvals, and campus safety workflows.

Does Teamgo support child safety compliance?

Yes. Visitors and contractors can upload WWCC/Blue Card documents during registration or sign-in.

Is there discounted pricing for educational institutions?

Yes. Teamgo offers reduced pricing for approved schools, universities, and childcare centres on annual plans.

Can Teamgo help during school evacuations?

Yes. Real-time evacuation lists help staff account for visitors, students, and contractors.

How does Teamgo support K–12 schools, colleges, and universities?

Teamgo provides a complete visitor and safety management solution designed for education environments where compliance, child safety, and on-site visibility are critical. Schools can manage visitor registration, track volunteers, screen contractors, log parent sign-ins, monitor staff attendance, and maintain accurate emergency records—all from one central dashboard. Teamgo improves campus safety by recording who is on-site in real time, ensuring visitors follow correct procedures, and maintaining digital logs for security, auditing, and reporting purposes.

Can Teamgo be used in childcare centres and early-learning environments?

Yes. Childcare centres, early-learning services, and OSHC programs use Teamgo to securely manage parent/guardian sign-in and sign-out, track authorised pick-ups, record attendance, and verify contractor and educator credentials. Teamgo supports flexible workflows for families, casual enrolments, temporary carers, and external service providers, ensuring every person entering the facility is documented and approved.

How does Teamgo help with child safety and compliance?

Teamgo includes features designed to strengthen child-safety processes, including:

• Secure visitor and contractor screening workflows

• Digital record-keeping for all arrivals and departures

• Mandatory document uploads (e.g., WWCC, Blue Card, VIT, or equivalent)

• Custom declarations and policy acknowledgements

• Real-time presence and evacuation lists

• Audit logs that meet compliance and accreditation requirements

By ensuring all visitors follow a structured sign-in process, Teamgo helps schools and childcare centres maintain safer environments and ensure every adult on-site is identified and vetted appropriately.

Can Teamgo validate WWCC, Blue Cards, or other working-with-children credentials?

Yes. Teamgo allows schools and childcare providers to collect, upload, and store Working With Children Checks (WWCC), Blue Cards, VIT Cards, DCJ clearances, or equivalent documents during sign-in or pre-registration.
Documents can be:

• Uploaded by contractors or visitors

• Submitted during sign-in

• Stored in the visitor profile

• Set to require approval before entry

• Assigned expiry notifications

• Verified manually by admin before access is granted

Automated checking is available when providers offer an accessible API.

Does Teamgo integrate with government WWCC or offender-registry APIs?

Where local authorities provide a public, documented API, Teamgo can integrate with that service to automate checks such as:

• WWCC validity

• Blue Card status

• Professional registration status

• Offender registry screening

However, not all regions or federal/state authorities provide API access. In those cases, Teamgo:

• Allows the upload of compliance documents

• Records validation details

• Supports manual review workflows

• Logs screening and approval actions for auditing

We actively work with education customers to evaluate local data sources and, where possible, integrate into existing public APIs to enhance real-time verification and visitor screening.

How does Teamgo handle parent or guardian pick-ups?

Teamgo can support workflows for parent/guardian arrival, including:

• Digital check-in and check-out

• Approved pick-up lists

• Photo identification

• Linked child profiles

• Instant notifications to staff or educators

This ensures only authorised individuals can collect children and provides a verifiable digital log of the handover.

Can Teamgo support staff attendance tracking in education?

Yes. Many education organisations use Teamgo for staff attendance, duty logging, and time-on-site reporting. Staff can sign in using:

• QR codes

• Mobile passes

• iPad kiosks

• Automatic geofenced sign-in (optional)

Attendance data can be exported for payroll or compliance.

Does Teamgo support emergency and evacuation procedures for schools?

Yes. During an emergency, administrators can:

• Activate evacuation mode

• See a live list of everyone currently on-site

• Run a real-time roll call

• Send SMS alerts to staff and parents (optional)

• Record accountability notes for safety auditing

This greatly enhances school emergency preparedness and response accuracy.

Can contractors and maintenance personnel be managed through Teamgo?

Yes. Schools and childcare facilities often require contractors (e.g., cleaners, electricians, maintenance workers) to meet strict compliance standards. Teamgo lets you:

• Require contractor inductions

• Collect WWCC/Blue Card or police checks

• Upload insurance or risk documents

• Require approval before entry

• Track time spent on-site

• Maintain full audit trails

This improves safety and ensures external workers meet regulatory obligations.

Can volunteers sign in using Teamgo?

Yes. Volunteers can be assigned a dedicated workflow to track participation, upload clearances, and complete required declarations. Schools commonly use Teamgo to manage volunteer programs such as:

• Classroom helpers

• Excursion supervisors

• Sports coaches

• Fundraising groups

• Library assistants

Volunteer records are stored securely for compliance and reporting.

How does Teamgo handle visitors across multiple campuses or school sites?

Teamgo supports multi-campus organisations by providing:

• Separate workflows for each site

• Shared or site-specific visitor lists

• Centralised admin control

• Cross-site reporting

• Shared contractor and volunteer registries

This is ideal for large education networks, dioceses, or multi-site childcare operators.

Does Teamgo integrate with student information or enrolment systems?

Teamgo can connect to existing systems using APIs or file-based imports. This allows better alignment between attendance systems, visitor screening processes, and emergency lists. Integration availability depends on the third-party platform’s API capabilities.

Can Teamgo display school policies or safety videos during sign-in?

Yes. Schools and childcare centres can require visitors, contractors, and volunteers to:

• Watch safety videos

• Read child-protection policies

• Acknowledge school rules

• Sign digital declarations

All responses are stored for proof of compliance.