Core Product

Visitor Management Software for Modern Workplaces

Create a safer, smarter and more professional workplace with Teamgo Visitor Management. Digitally manage visitors, employees and contractors while improving security, compliance and the visitor experience.

Secure visitor management for modern workplaces with digital check-in, compliance and workplace safety.

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Included foundation

Built on the Teamgo core platform

Visitor Management is the core Teamgo platform, providing secure visitor management, workplace safety and compliance for every organisation.

Benefits

Why organisations use Visitor Management

Create a professional first impression

Deliver a fast, modern and welcoming digital sign-in experience for every visitor.

Improve workplace security

Know who is on site at any time with accurate digital visitor records and real-time reporting.

Streamline reception

Replace paper visitor books and manual sign-in processes with an automated digital solution.

Support workplace compliance

Capture visitor agreements, safety information, policies and required acknowledgements during sign-in.

Automate host notifications

Notify employees immediately when their visitors arrive, reducing reception delays and improving the visitor experience.

Scale with your organisation

Whether managing one location or hundreds of sites worldwide, Teamgo grows with your organisation.

Capabilities

What is included

17 Features included

Visitor Sign-In

Sign visitors in using an iPad, Android tablet, QR code or secure web browser with a fast, professional and fully branded check-in experience.

Deliveries

Group Visitor Check-In

Check in groups of visitors together for meetings, training sessions, tours and events.

Visitor Search

Quickly find current or previous visitors by name, company, host, visit date or other recorded information.

QR Code Check-In

Let visitors scan a workplace QR code and complete a secure, contactless check-in using their own mobile device.

Visitor Badge Printing

Print customised visitor badges with names, photos, QR codes, branding and security information.

Visitor Photo Capture

Capture visitor photos during check-in to improve identification, workplace security and audit records.

Visitor Types

Create unique sign-in experiences for visitors, contractors, interviewees, deliveries and other visitor categories.

Multilingual Check-In

Offer visitors a familiar sign-in experience with support for multiple languages.

Visitor Check-Out

Allow visitors to check out manually or automatically to maintain accurate occupancy records and complete visitor history.

Automatic Check-Out

Automatically check visitors or employees out at a scheduled time or when they leave a geofenced workplace.

Geofencing

Using the Teamgo Pass app for smartphones, automatically sign in when entering a location boundary.

Returning Visitor Recognition

Speed up future visits by securely recognising returning visitors and reusing previously captured information.

Visitor Pre-Registration

Invite visitors before they arrive with branded invitations, visitor information and optional QR codes for faster check-in.

Contactless Check-In

Allow visitors and employees to securely check in using printed QR codes, invitations or the Teamgo Pass mobile app.

Visitor History

View a complete history of previous visits, including arrival times, hosts, documents and audit information.

Multi-Site Management

Manage visitor activity, settings and reporting across multiple workplaces from one central Teamgo account.

Workflow

How Visitor Management works

1
Invite or Welcome Visitors
Pre-register visitors or allow walk-in guests to sign in using a kiosk, tablet or QR code.
2
Capture Visitor Information
Collect contact details, visit purpose, custom fields, agreements and other information required by your organisation.
3
Notify the Host
Automatically notify the appropriate employee that their visitor has arrived.
4
Manage the Visit
Monitor visitor activity, issue visitor badges and maintain real-time visibility of everyone currently on site.
5
Sign Out & Report
Visitors complete digital sign-out while administrators access reports, audit history and workplace analytics.

Overview

About Visitor Management

Visitor management is at the centre of every modern workplace. Organisations need more than a digital sign-in solution—they need a platform that improves security, supports compliance, creates outstanding visitor experiences and integrates with the systems they already use.

Teamgo Visitor Management provides a complete cloud-based visitor management platform that helps organisations register visitors, notify hosts, print badges, capture digital agreements and maintain an accurate record of everyone on site. Administrators gain complete visibility of visitor activity while reducing reception administration and replacing manual paper-based processes.

The platform is designed to support organisations across corporate offices, education, healthcare, government, manufacturing, logistics, construction and many other industries. Whether managing a single location or hundreds of sites, Teamgo scales with your organisation while providing a consistent visitor experience.

As the foundation of the Teamgo Workplace Management Platform, Visitor Management also integrates with optional products including Room Booking, Desk Booking, Contractor Management, Face Recognition, Broadcast Messaging, Digital Visitor Board, Surveys & Sentiment, Document Management and Enterprise Identity, allowing organisations to expand the platform as their workplace evolves.

Product details

Visitor Management at a glance

Product type: Core Product
Status: Live
Linked capabilities: 17

Availability

Compatible with the Teamgo core platform and configurable according to your selected subscription and module package.

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FAQs

Frequently asked questions

What is Visitor Management software?

Visitor Management software replaces traditional paper visitor books with a digital platform that manages visitor registration, sign-in, host notifications, badges, reporting and workplace security.

Is Visitor Management included with every Teamgo subscription?

Yes. Visitor Management is the core Teamgo platform and is included with every subscription. Available features vary depending on your selected pricing plan.

Can Teamgo manage multiple visitor types?

Yes. Teamgo supports visitors, contractors, interview candidates, delivery drivers, service providers and other custom visitor categories.

Does Teamgo support QR code sign-in?

Yes. Visitors can sign in using QR codes, helping create a faster and more convenient arrival experience.

Can visitors be pre-registered before they arrive?

Yes. Organisations can invite visitors in advance, streamlining the arrival process while improving the overall visitor experience.

Does Teamgo integrate with Microsoft Teams and other business systems?

Yes. Depending on your subscription and enabled features, Teamgo integrates with Microsoft Teams, enterprise identity providers, APIs, webhooks and other business platforms.

Is Teamgo suitable for organisations with multiple locations?

Yes. Teamgo supports organisations managing one office or hundreds of locations while providing centralised administration and reporting.

Can Teamgo grow as our organisation grows?

Absolutely. Visitor Management forms the foundation of the Teamgo Workplace Management Platform. As your requirements evolve, additional products such as Room Booking, Desk Booking, Contractor Management, Face Recognition and Enterprise Identity can be added without replacing your existing platform.

Next steps

Plan your Visitor Management experience with Teamgo

Explore the documentation or speak with Teamgo about configuration, availability and your workplace requirements.

View help documentation