Visitor Management for Schools
Teamgo helps schools manage visitors, contractors, volunteers, parents and service providers from arrival through to departure.
EVERYTHING YOUR SCHOOL NEEDS
Built for safer school communities
Powerful features. Seamless experience. Real results.
Know Who is on Campus
Maintain real-time visibility of visitors, contractors, volunteers and other authorised people across your school.
Screen Visitors Before Entry
Ask security, safeguarding and site-specific questions before allowing a visitor to complete sign-in.
Notify Staff Immediately
Alert the relevant staff member when a visitor, parent, contractor or service provider arrives.
Manage Contractor Compliance
Capture inductions, acknowledgements, licences and required documents before entry.
Support Parent and Volunteer Sign-In
Create simple workflows for parents, volunteers, relief staff and regular visitors.
Prepare for Emergencies
Access current visitor records and support accurate emergency roll calls.
Manage Multiple Campuses
Monitor visitor activity, sign-in points and records across several school locations.
Maintain Accurate Records
Replace paper registers with searchable digital records for reporting and review.
How Teamgo works in your school
From arrival to emergency roll call, Teamgo keeps your school, compliant and informed every step of the way.
1. Visitor Arrives
Visitors, parents, contractors and volunteers arrive at reception or another approved entry point.
2. Complete Sign-In
They sign in using a kiosk, QR code or supported mobile workflow.
3. Answer Screening Questions
The visitor completes required safeguarding, security, health or access questions.
4. Notify Staff
Automatically alert the right educator or staff member.
5. Track Who Is Onsite
Authorised staff can see current visitors and contractors across the campus.
6. Sign Out and Retain Records
Visitors sign out when leaving, while the school retains an accurate digital record.
Safer visitor arrivals
Create a more controlled and welcoming arrival process.
Create a clear, consistent sign-in process for parents, volunteers, contractors, relief staff and other visitors. Teamgo captures contact details, records the reason for each visit, directs arrivals to reception, notifies the right staff member and maintains accurate arrival and departure records.
Stronger contractor and volunteer compliance
Make sure every visitor completes the right requirements.
Ensure contractors and volunteers receive the required information before entering school grounds. Teamgo supports digital inductions, policy acknowledgements, site safety instructions, document collection and streamlined workflows for returning visitors.
Better emergency visibility
Know exactly who is on-site when it matters most.
Know who is on-site when an incident or evacuation occurs. Teamgo provides live visitor and contractor records, supports emergency roll calls and keeps searchable attendance history available for reporting and follow-up.
See Teamgo in Action
Visitor management across every school environment
Primary Schools
Manage parents, volunteers, contractors, service providers and other visitors entering primary school campuses.
Secondary Schools
Improve visitor visibility and contractor compliance across larger and more complex school environments.
Independent and Private Schools
Support professional reception workflows, visitor experience and multi-building campus visibility.
Multi-Campus Schools
Manage sign-in points, visitor records and site activity across multiple school locations.
Special Education Schools
Create clear, controlled visitor processes suited to specialist education environments.
Frequently asked questions
What is a school visitor management system?
It is a digital system used to register, screen and track visitors, contractors, volunteers and other people entering school grounds.
Can visitors sign in using a QR code?
Yes. Schools can provide QR code sign-in at approved entrances, reception areas or controlled access points.
Can Teamgo notify staff when a visitor arrives?
Yes. The relevant staff member can be notified when their visitor completes sign-in.
Can schools create their own screening questions?
Yes. Schools can create visitor questions based on safeguarding, security, health, access and site requirements.
Can Teamgo support contractors and volunteers?
Yes. Schools can create tailored workflows for contractors, volunteers, service providers and other visitor types.
Can Teamgo help during an evacuation?
Teamgo provides current visitor records that can support emergency roll calls and on-site visibility.
Can one system manage multiple campuses?
Yes. Teamgo can support multiple locations and sign-in points through one central system.
Are visitor records searchable?
Yes. Authorised users can review and search visitor history for reporting and follow-up.