Universities
Visitor management across your university community.
Manage guests, contractors, researchers and event arrivals across university buildings and campuses from one platform.
Tailor your sign-in process to your people, requirements and locations.
Built around your organisation
Create a safer university visitor check-in experience
Universities receive prospective students, parents, guest lecturers, researchers, contractors, suppliers and other visitors every day.
Teamgo's university visitor management software creates a consistent digital check-in process across receptions, faculties and campus buildings. Visitors can check in using a kiosk, QR code or pre-registration invitation, while university staff receive automatic arrival notifications.
One platform for your organisation
Manage the people arriving at your locations.
Bring your sign-in requirements, notifications and digital records together with the tools relevant to your organisation.
Built around your organisation
Manage university contractors and compliance
Universities depend on contractors across facilities management, IT, maintenance, laboratories, construction and specialist services.
Create contractor-specific workflows that collect required information, documents, inductions, declarations and approvals before contractors enter university facilities.
Teamgo supports document collection, approval and validation for contractors and inductees.
A clear process, from arrival onward
Keep every step connected.
Teamgo provides authorised university staff with real-time visitor records that can support emergency evacuations, roll calls and mass communications.
01
Visitor Arrives
Visitors, contractors or guests arrive at reception, a faculty building or another campus entry point.
02
Complete Sign-In
They check in using an iPad kiosk, QR code or supported mobile workflow.
03
Completes Screening
Visitors answer required questions, declarations, inductions or access requirements.
04
Host Is Notified
The appropriate university staff member receives an automatic arrival notification.
05
Visit Is Tracked
Authorised staff can see who is signed in and where visitor activity is occurring.
06
Visitor Signs Out
The visitor signs out while their digital visit record remains available for reporting.
Built around your environment
For the places your organisation works.
University Campuses
Manage visitors, contractors and guests across administration buildings, faculties and shared campus spaces.
Research & Laboratory Facilities
Apply additional screening, inductions and access requirements for laboratories and controlled environments.
Student Accommodation
Manage visitors, contractors and service providers entering university residential facilities.
Multi-Campus Universities
Maintain consistent visitor processes while managing separate campuses, locations and administrative teams.
Events & Open Days
Register prospective students, families, speakers, suppliers and event attendees through dedicated workflows.
See Teamgo in action
Take a closer look before you start.
Employee check-in
Explore employee arrival and check-in workflows.
Visitor management tour
See the visitor sign-in experience.
Emergency alerts
See how Teamgo supports emergency communication.
Your questions, answered
Frequently asked questions
Learn more about sign-in, visitor records and the requirements relevant to your organisation.
What is a university visitor management system?
A university visitor management system digitally registers, screens and manages visitors, contractors and guests entering university facilities.
How does visitor management software improve university campus security?
It gives authorised staff greater visibility of who is on campus and creates consistent processes for visitor identification, screening, check-in and record keeping.
Can Teamgo manage visitors across multiple university campuses?
Yes. Universities can manage separate locations, kiosks and visitor workflows while maintaining central administrative visibility.
Can university visitors pre-register before arriving?
Visitors can be registered before arrival and provided with relevant arrival information and check-in instructions.
Can Teamgo manage contractors and university inductions?
Contractor-specific workflows can be used to collect required information, acknowledgements, inductions and documentation.
Can Teamgo manage university events and open days?
Dedicated visitor workflows can be created for prospective students, families, guest speakers, suppliers and event attendees.
How can visitors check in at a university?
Depending on the configured workflow, visitors can check in using kiosk, QR code or supported mobile processes.
Can Teamgo help with emergency evacuations and roll calls?
Current visitor records can help authorised staff account for signed-in visitors and contractors during an evacuation or emergency.
A better welcome starts here
Make your next arrival simpler.
Manage guests, contractors, researchers and event arrivals across university buildings and campuses from one platform.